Governance · Decision Detail

Estate-wide irrigation system replacement — preferred supplier

Course
Montrose Golf Links
Decision Owner
Ross McLeod
Head Greenkeeper, Montrose
Due
28 Jun 2026
Category
Course & Grounds
Status
Under Review
2 of 4 approvers signed

The Question

The decision being put to the governance body

Shall CalForth Construction be appointed as preferred contractor for the estate-wide irrigation system replacement at Montrose?

Background

Context and supporting rationale

The 1998 irrigation system has reached end of life, with three pump failures this season. Three tenders were returned; CalForth Construction scored highest on technical, lifecycle cost and Scottish supply-chain criteria. Capital ask is £1.42m over two seasons.

Options

Courses of action available to approvers

Recommendation marked
  • A
    Appoint CalForth Construction Recommended

    Preferred tender; phased install across winters 26/27 and 27/28.

  • B
    Appoint runner-up (Toro UK)

    Marginally lower capex, higher whole-life cost.

  • C
    Re-tender with revised scope

    Reduce scope to front nine only; 8 week delay.

Comments

2 entries

  • DM
    David Mirrey· Project Manager, CalForth Construction· 09 Jun 2026

    Phased install protects summer play; first phase commissioned by April 2027.

  • RM
    Ross McLeod· Head Greenkeeper, Montrose· 10 Jun 2026

    Strongly support — three pump failures this season alone, can no longer be patched.

Supporting Documents

1 linked

Site Photos

1 linked

Clubhouse west elevation — roof condition survey
Clubhouse west elevation — roof condition survey
09 Jun 2026

Approval Workflow

2/4 signed

  1. Mike Wells
    Director, Ancient Links
    Pending
  2. Adair Simpson
    Director, Ancient Links
    Pending
  3. Leanne Mirrey
    Group General Manager
    Approved11 Jun 2026
  4. Iain Buchanan
    General Manager, Montrose
    Approved10 Jun 2026

Originating Intelligence

1 record that informed this decision

Linked Records

Cross-references across the estate

Initiatives (1)
Actions (1)
Photos (1)
  • 09 Jun 2026

Audit Trail

Immutable record of governance events

  1. Tender outcome raised for approval
    10 Jun 2026 10:22 · Ross McLeod
  2. Approved as General Manager, Montrose
    10 Jun 2026 15:40 · Iain Buchanan
  3. Approved as Group GM; routed to Directors
    11 Jun 2026 14:05 · Leanne Mirrey