Governance · Decision Detail

Staff accommodation refurbishment — Tay Cottages, phase 1

Course
Scotscraig Golf Club
Decision Owner
Eilidh Sinclair
General Manager, Scotscraig
Due
26 May 2026
Category
Estate & Property
Status
Approved
4 of 4 approvers signed

The Question

The decision being put to the governance body

Shall phase 1 refurbishment of the Tay Cottages staff accommodation at Scotscraig proceed at a capital cost of £218k?

Background

Context and supporting rationale

The four greenkeeper cottages have not had material investment since 2003. Phase 1 covers two cottages — re-roofing, insulation, kitchens and bathrooms — supporting greenkeeper recruitment and retention.

Options

Courses of action available to approvers

  • A
    Approve phase 1 (2 cottages) Recommended

    Re-roof, insulate, refit kitchens and bathrooms.

  • B
    Approve all 4 cottages

    Full programme; capex ~£410k.

  • C
    Decline and dispose

    Sell cottages; rehouse staff in private rental.

Final Outcome

26 May 2026

Approved unanimously. Works to commence 1 September 2026; phase 2 to be re-considered in the 2027 capital cycle.

Approved by Adair Simpson on 26 May 2026.

Comments

2 entries

  • AF
    Alex Fairlie· HR Manager, Ancient Links· 25 May 2026

    Retention of staff accommodation is critical to greenkeeper recruitment across the estate.

  • GH
    Grant Handforth· Director & Contracts Manager, CalForth Construction· 24 May 2026

    Programme can be completed in two phases over a single shoulder season; minimal occupant disturbance.

Supporting Documents

1 linked

Site Photos

0 linked

No photos linked.

Approval Workflow

4/4 signed

  1. Mike Wells
    Director, Ancient Links
    Approved26 May 2026
  2. Leanne Mirrey
    Group General Manager
    Approved25 May 2026

    Strongly supports retention of accommodation.

  3. Eilidh Sinclair
    General Manager, Scotscraig
    Approved24 May 2026
  4. Alex Fairlie
    HR Manager, Ancient Links
    Approved24 May 2026

    Critical to greenkeeper recruitment and retention.

Originating Intelligence

1 record that informed this decision

Linked Records

Cross-references across the estate

Initiatives (1)
Actions (1)
Documents (1)
Photos (0)
None linked

Audit Trail

Immutable record of governance events

  1. Decision raised
    20 May 2026 10:00 · Eilidh Sinclair
  2. All approvers signed
    25 May 2026 17:00 · Leanne Mirrey
  3. Outcome recorded: Approved
    26 May 2026 09:30 · Mike Wells