The Question
The decision being put to the governance body
Shall phase 1 refurbishment of the Tay Cottages staff accommodation at Scotscraig proceed at a capital cost of £218k?
Background
Context and supporting rationale
The four greenkeeper cottages have not had material investment since 2003. Phase 1 covers two cottages — re-roofing, insulation, kitchens and bathrooms — supporting greenkeeper recruitment and retention.
Options
Courses of action available to approvers
- AApprove phase 1 (2 cottages) Recommended
Re-roof, insulate, refit kitchens and bathrooms.
- BApprove all 4 cottages
Full programme; capex ~£410k.
- CDecline and dispose
Sell cottages; rehouse staff in private rental.
Final Outcome
26 May 2026
Approved unanimously. Works to commence 1 September 2026; phase 2 to be re-considered in the 2027 capital cycle.
Approved by Adair Simpson on 26 May 2026.
Comments
2 entries
- AFAlex Fairlie· HR Manager, Ancient Links· 25 May 2026
Retention of staff accommodation is critical to greenkeeper recruitment across the estate.
- GHGrant Handforth· Director & Contracts Manager, CalForth Construction· 24 May 2026
Programme can be completed in two phases over a single shoulder season; minimal occupant disturbance.
Supporting Documents
1 linked
Site Photos
0 linked
No photos linked.
Approval Workflow
4/4 signed
- Mike WellsDirector, Ancient LinksApproved26 May 2026
- Leanne MirreyGroup General ManagerApproved25 May 2026
Strongly supports retention of accommodation.
- Eilidh SinclairGeneral Manager, ScotscraigApproved24 May 2026
- Alex FairlieHR Manager, Ancient LinksApproved24 May 2026
Critical to greenkeeper recruitment and retention.
Originating Intelligence
1 record that informed this decision
Linked Records
Cross-references across the estate
- Staff Accommodation Refurbishment — Tay CottagesDesign · 30% · due Apr 2027
- Issue Tay Cottages works to CalForth site teamGrant Handforth · due 01 Jul · Low
- Tay Cottages — Refurbishment ScopeSpec · Final
Audit Trail
Immutable record of governance events
- Decision raised20 May 2026 10:00 · Eilidh Sinclair
- All approvers signed25 May 2026 17:00 · Leanne Mirrey
- Outcome recorded: Approved26 May 2026 09:30 · Mike Wells
